Every wholesale and supplier purchase order a retailer places carries the UPC, vendor SKU, case-pack quantity, and unit cost that your inventory and costing system runs on. PurchaseOrders reads each replenishment PO with AI and returns a clean record, PO number, vendor, each item with its UPC or vendor SKU, order quantity, case pack, unit cost, and the requested and cancel dates, in seconds, so the figures reach your POS, inventory, or ERP before the receiving dock does. Upload a retail PO below to see the captured data.
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Retail buying is a cycle: sales deplete stock, open-to-buy and reorder points flag what to reorder, and a purchase order goes out to the vendor. Each of those POs, and the order confirmation that comes back, carries the item codes, case-pack quantities, and unit costs that keep on-order inventory and landed cost accurate. The problem is that vendor POs and confirmations land as PDFs, scans, and emailed forms in a different layout from every supplier, so getting that data into your POS, inventory app, or ERP means a buyer retypes each line by hand.
Open-to-buy planning only works when what you have on order is in the system. When a PO sits in an inbox and the on-order units and dollars never get logged, buyers overbuy against budget or miss a reorder and stock out.
A vendor PO lists the item by its UPC and the vendor SKU, but your system keys off your internal SKU. Mapping every line by hand across three codes is slow and is where the wrong item gets received against the wrong record.
Wholesale orders are placed in cases, inner packs, or pre-packs, not single units. A case-pack quantity keyed as eaches, or the reverse, throws off received quantity, on-hand counts, and the reorder math for that SKU.
The unit cost on the PO is the starting point for landed cost and gross margin. A transposed cost keyed from a PDF quietly distorts inventory valuation and the margin you think you are making on that item.
Landed cost accounting rolls freight, duties, and receiving charges on top of the PO unit cost to record what inventory actually cost you, and open-to-buy uses planned sales, beginning inventory, and on-order units to decide how much more to buy. Both depend on accurate purchase order data: the item code, order quantity, case pack, and unit cost. Automating the capture of that data is the fastest way to keep replenishment and costing current without changing how your vendors send orders. PurchaseOrders handles the data-capture step; your POS, inventory, or ERP system still owns the reorder rules and the inventory ledger.
PurchaseOrders reads each wholesale, supplier, or distributor purchase order with AI and returns a clean, structured record you can review and drop into your POS, inventory app, or ERP. It removes the manual reading and re-keying so item codes, case-pack quantities, and unit costs land in your system the day the order goes out or the confirmation comes back.
The AI reads the UPC, the vendor SKU, the item description, order quantity, case pack, and unit cost from each line, so you have every code you need to map the item to your own SKU.
Case-pack, inner-pack, and pre-pack quantities are captured exactly as they appear on the order, so ordered units reconcile against what arrives on the dock.
No templates to build. The same extraction handles a clean distributor PDF, a scanned vendor confirmation, and a photographed order form from a small supplier.
Export clean Excel or CSV for your buying sheet, or import the data into your POS, inventory app, or ERP so on-order units and unit costs are logged without anyone retyping them.
The captured data fits the rest of your retail back office. If you only need the file fast, the pure retail purchase order extractor converts a PO to a spreadsheet directly, and a season of replenishment orders clears in one pass with bulk purchase order processing. Push the data into your system with a QuickBooks converter or a purchase order to NetSuite import, or follow the full ERP import workflow. Because costing and replenishment depend on the line detail, accurate purchase order line item extraction is what keeps unit costs and order quantities correct, and to roll vendor spend up across suppliers see how to consolidate supplier spend. The same extraction handles other supply-heavy sectors, including manufacturing PO extraction and construction PO extraction, and distributors supplying retail run the same flow with wholesale distribution PO extraction.
Three ways to get UPCs, case-pack quantities, and unit costs off a wholesale purchase order, compared on what matters to a buying team.
| What matters in retail buying | Re-key by hand | POS / ERP suite | PurchaseOrders AI |
|---|---|---|---|
| Time to capture one PO | Several minutes each | Manual entry or vendor portal | About 10 seconds |
| Handles existing PDF and scanned POs | Yes, by hand | Only orders created in the suite | Any document, any layout |
| Captures UPC, vendor SKU, and case pack | Error-prone by hand | Yes, once keyed in | Full line items, codes included |
| Works on vendor confirmation forms | Yes, slowly | Varies by integration | Any vendor format |
| Setup and rollout time | None, but ongoing labor | Weeks to months | Minutes, no setup |
| Cost | High staff time per order | $100 to $2,000+ per month | Per document, scales with use |
PurchaseOrders automates the data-capture step so item codes and unit costs reach your systems faster. It does not run replenishment planning, manage inventory, or replace POS and ERP software like NetSuite, Lightspeed, or Shopify; those stay where they are. Suite pricing reflects published ranges; check current figures before relying on them.
No new system, no manual re-keying.
Drag in the wholesale, supplier, or distributor PO or confirmation, PDF, scanned, or photographed, one at a time or a whole batch. Multi-page order lists are handled automatically.
Tip: Upload a real vendor PO or confirmation to see exactly which fields come back.
The AI reads the order and pulls the PO number, vendor, UPC, vendor SKU, description, order quantity, case pack, unit cost, and the requested and cancel dates into a clean structured record you can review.
Tip: Check the captured case-pack quantity and unit cost against the PO before it flows into inventory.
Download Excel or CSV for your buying sheet, or import the record into your POS, inventory app, or ERP, so on-order units and unit costs are tracked without anyone retyping them.
A retail purchase order is a document a retailer issues to a wholesaler, supplier, or distributor that authorizes a specific order of merchandise at agreed items, quantities, and costs. It lists each item by UPC or vendor SKU with its order quantity, case pack, and unit cost, plus the requested delivery and cancel dates, and once the vendor accepts it, the PO becomes the record that receiving, inventory, and accounts payable all reconcile against.
Extract each purchase order into structured data, then map the UPC or vendor SKU to your internal SKU and import the quantities and costs into your POS, inventory app, or ERP. PurchaseOrders does the extraction step, turning the PO PDF or scan into a clean Excel or CSV record with item codes, case-pack quantities, and unit costs, so the figures are ready to map and import.
Yes. The AI reads the UPC, the vendor SKU, the item description, the order quantity, and the case pack from each line exactly as they appear on the order. That gives you every code needed to match a vendor line to your own SKU, and the case-pack quantity so ordered units reconcile against what arrives on the receiving dock.
Indirectly, by getting accurate data into the systems that calculate them. Open-to-buy needs your on-order units and dollars, and landed cost starts from the PO unit cost, so capturing each PO cleanly keeps both accurate. PurchaseOrders extracts the quantity and unit-cost data those calculations depend on; your planning tool or ERP runs the open-to-buy and landed-cost math.
No. PurchaseOrders automates the data-capture step, turning PO documents into clean structured data. It does not run replenishment planning, manage inventory, or replace POS and ERP software like NetSuite, Lightspeed, or Shopify. It feeds those systems faster by removing the manual re-keying of incoming vendor purchase orders and confirmations.
Yes. The same extraction handles a clean distributor PDF, a scanned vendor confirmation, and a photographed order form, whatever layout each supplier uses. The AI reads the vendor, item codes, quantities, case packs, and unit costs from any format, so every type of retail order is captured the same way without building a template per vendor.
Capture every item line for accurate costing.
Clear a season of replenishment POs in one batch.
Roll vendor spend up across suppliers.
Get PO data into your POS or ERP.
